Fax Server – Working principle and Advantages

Fax Server is an instrument which receives documents from users on your network, converts them to faxes, and then sends them over the telephone line or Internet. It also receives incoming faxes, stores them, and sends them along to individual users. Users on your network can send documents to the fax server in a couple of ways. They can mail them to the server or use a Web interface to upload the document to the server.

Uploading faxes through a Web interface requires special client software, but most fax software programs are not overly costly.

To obtain incoming faxes, the fax software can send users a mail with their fax document attached as a PDF file. Instead, users can often check the file directory where the faxes are stored on the server, or they can use client software to log in through a Web interface and view the received documents.

Fax Server Benefits

There are several advantages to a fax server setup. The first and most obvious is that employees don't have to leave their desks to fax; they can simply send and receive from their workstations. Secondly, fax servers can handle a good deal of fax traffic by storing and queuing up the documents that need to be sent. The server will send the faxes in the order in which it receives them.

Another key benefit is that since they are transmitted in digital form, documents don't have to be printed before they are faxed. This saves both paper and printer ink. What's more, incoming faxes can be printed on a standard printer, Providing more readability than documents printed on a fax machine.